Business Details
25 Years
experience
Touchless Visitor Management System for Secure Access Control
Established in 2001 by industry expert Malcolm Humphreys, we revolutionised visitor management by replacing outdated pen-and-paper systems with innovative digital solutions. Our journey began with VMLite, which quickly gained traction among high-profile clients like the Tate Modern Gallery. Over two decades, we've expanded our offerings to include VMEasy - a cloud-based, touchless visitor management system trusted by over 2,000 organisations. Our in-house development team creates customised solutions for businesses, schools, and hospitality venues while maintaining first-class technical support.As GDPR compliance became critical, we positioned ourselves as the premier provider of secure, data-protected visitor systems. Today, we offer a comprehensive ecosystem including access control, ID card production, and bespoke lanyards, serving clients from SMEs to large corporations across the UK.
Services
Visitor Management System
Covid-19 Questionnaire Module
Staff Touchless Sign-In
Visitor Pass Printing
MIS Integration
Details
- Year established: 2001
Highlights and features
- We have over 20 years of experience in visitor management systems development
- Our cloud-based system eliminates physical touchpoints for enhanced hygiene
- GDPR-compliant data storage on UK-based servers
- Modular pricing allows custom solutions from 295 annually
- Dedicated UK technical support available Monday-Friday 8am-4:30pm
Services
Visitor Management System
Our cloud-based visitor management system replaces traditional logbooks with secure digital registration. Visitors scan QR codes with personal devices to complete custom questionnaires, including health screenings. The system generates visitor passes, tracks entries, and maintains GDPR-compliant records on UK servers. Features include staff sign-in options, MIS integration for schools, and emergency evacuation reports.
Covid-19 Questionnaire Module
This essential module enables organisations to implement pre-entry health checks. Visitors complete symptom declarations during check-in, allowing hosts to assess risk levels. The system securely stores responses alongside visitor records, providing audit trails for compliance purposes. Integration with existing security protocols ensures seamless operation while maintaining hygiene standards through touchless technology.
Staff Touchless Sign-In
Our staff sign-in solution uses unique barcode fobs for contactless check-in. The system records precise timestamps for attendance tracking and payroll integration. With 100 fobs included and USB scanner support, organisations benefit from efficient workforce management. Data synchronises with central databases for real-time visibility across multiple sites while maintaining data security on UK servers.
Visitor Pass Printing
This feature automatically generates custom visitor passes during check-in. The system captures photographs and prints professional ID badges with security features. Organisations can select from various printer options and pass designs to match their branding requirements. Printed passes enhance site security while maintaining compliance with health and safety regulations through contactless issuance.
MIS Integration
Designed for educational institutions, this integration connects with major MIS providers like SIMS. It enables automatic attendance tracking, late arrival recording, and DBS number management. The system supports read/write functionality for seamless data exchange while maintaining child protection compliance. Schools benefit from streamlined visitor management alongside improved administrative efficiency through automated reporting features.
People
Malcolm Humphreys
Founder
With a background in technical printing solutions, Malcolm identified the need for modern visitor management systems in 2001. He developed VMLite and launched VMEasy to address evolving security and hygiene requirements, including GDPR compliance and post-pandemic safety measures.
Questions
How does VMEasy's touchless system work?
Visitors scan a QR code with their smartphone to complete a custom questionnaire. The cloud-based system securely records entries without physical contact, maintaining hygiene and security standards.
Is VMEasy GDPR compliant?
Yes, all data is stored securely on UK-based servers with encryption. The system helps organisations maintain compliance through controlled access and audit trails.
Can we integrate VMEasy with existing systems?
The system integrates with major MIS providers for schools and supports existing door access controls. Custom integrations are available through our development team.
What support options are available?
We provide telephone, email, and live chat support during office hours. Technical assistance includes system configuration and staff training for implementation.
Are there additional costs for multiple sites?
We offer shared database options for multi-site organisations. Additional subscriptions can be added while maintaining centralised visitor management across all locations.
